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Pasadena Public Health Department

  • Mail-In Requests

    Send the following:

    Completed Birth Record Application or Death Record Application and notarized statement
    Your payment
    A self-addressed and stamped and/or pre-paid envelope to our office in Pasadena. Note: Not sending a self-addressed envelope WILL delay the processing of your application.
    * Note: For those who are not authorized individuals, please check the "Information ONLY" box on the form.

    Please indicate the number of copies you want on the application. Requests are processed within 5 business days from the date of receipt.

    * Note: If the sworn statement is not notarized, your request cannot be processed.

    Send all documents to:

    Vital Records Office
    Pasadena Public Health Department
    1845 North Fair Oaks Avenue
    Pasadena, CA 91103

    Express service is available by mail for an additional fee. You must send an additional $30.00 in a separate check or money order for each different birth record or death record you request. Clearly note "Express Service" on the front of your mailing envelope and your Express Service order will be processed the day it is received. For Express delivery outside of the continental U.S., please call (626) 744-6010 for information and additional charges.

    Certified mail service is available for an additional fee of $15.00.
    Payment methods: Money order, cashier’s check and bank-printed personal checks that include the requestor’s street address are accepted for
    payment. Checks are payable to Pasadena Public Health Department. A valid Driver’s License or ID number must be listed on your check.

    Pursuant to California State Code 103650, the fee for any search of the files and records for a specific record when no certified copy is made shall be paid in advance by the applicant. If a record is not located, the fees for the birth record will be retained as payment for a record search.

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